Personal Data Controller:
Ministry of Education, Youth and Sports
Karmelitská 529/5, 118 12 Prague 1
Company ID No.: 00022985
Electronic filing office address: posta@msmt.gov.cz
Data box ID: vidaawt
Contact Details of the Data Protection Officer
Mgr. Dagmar Součková Mikolášková
Karmelitská 529/5, Malá Strana, 118 12 Prague 1
Email: poverenec@msmt.gov.cz
General information on the processing of personal data by the Ministry of Education, Youth and Sports is available on the MEYS website.
Processing of Personal Data of Persons Supported in Connection with Project Implementation
The processing of personal data of persons supported in connection with project implementation is carried out by the Managing Authority of the Johannes Amos Comenius Programme (P JAC), acting as the controller, on the basis of Article 6(1)(c) and Article 9(2)(g) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
The Managing Authority is required to process the data pursuant to:
- Regulation (EU) 2021/1060 of the European Parliament and of the Council of 24 June 2021 laying down common provisions on the European Regional Development Fund, the European Social Fund Plus, the Cohesion Fund, the Just Transition Fund and the European Maritime, Fisheries and Aquaculture Fund and financial rules for those and for the Asylum, Migration and Integration Fund, the Internal Security Fund and the Instrument for Financial Support for Border Management and Visa Policy (hereinafter referred to as the “Common Provisions Regulation”);
- Regulation (EU) 2021/1058 of the European Parliament and of the Council of 24 June 2021 on the European Regional Development Fund and on the Cohesion Fund (hereinafter referred to as the “ERDF Regulation”);
- Regulation (EU) 2021/1057 of the European Parliament and of the Council of 24 June 2021 establishing the European Social Fund Plus (ESF+) and repealing Regulation (EU) No 1296/2013 (hereinafter referred to as the “ESF+ Regulation”).
The P JAC Managing Authority authorises beneficiaries of support from P JAC, acting as processors, to process personal data, including special categories of personal data (hereinafter referred to as “personal data”), relating to persons supported in connection with project implementation, for the purpose of demonstrating the proper and efficient use of the funds provided for project implementation from P JAC under a legal act on grant award / transfer.
The scope of the processing of personal data of persons supported in connection with project implementation and the protection of such data are specifically defined in Chapters 7.2.4 and 7.8.6.2 of the Rules for Applicants and Beneficiaries – General Part and in Chapter 7.8.6 of the Rules for Applicants and Beneficiaries of Simplified Projects.
Under P JAC, the following personal data are processed:
a. personal data of persons supported in connection with project implementation;
b. personal data of persons listed in the project data in MS2021+ that the applicant or beneficiary submits to the P JAC Managing Authority, such as the project contact person, the statutory representative of the applicant or partner, or a member of the project implementation team;
c. personal data of evaluators of applications for support and other persons who have applied for inclusion in the P JAC evaluator database;
d. personal data of contact persons of contracting authorities in relation to contracts co-financed from projects supported by P JAC;
e. personal data of contact persons for events implemented within projects supported by P JAC;
f. personal data of registered users of the P JAC portal and participants in events organised by the P JAC Managing Authority.
Retention Period
Beneficiaries of support from P JAC are entitled to process personal data for the period during which the European Commission is authorised to audit P JAC projects. This period is ten years from 1 January of the year following the year in which the deadline for fulfilling the final condition relating to project implementation or project sustainability expires, where a sustainability period is stipulated for the project.
The P JAC Managing Authority processes the data for as long as its obligation to ensure the availability of documents under Article 82 of Regulation (EU) 2021/1060 of the European Parliament and of the Council remains in effect. Pursuant to Article 82 of the Common Provisions Regulation, the minimum period for the availability and archiving of documents is five years from 31 December of the year in which the P JAC Managing Authority made the final payment to the beneficiaries. This period may be interrupted in the event of legal proceedings or at the request of the European Commission.
A beneficiary of support is required to enter into a contract pursuant to Article 28(4) of the General Data Protection Regulation with a partner, supplier or other entity to which the beneficiary redistributes funds provided from P JAC, where that person or entity is to process personal data of supported persons in connection with project implementation. The same obligation applies to a partner or other entity in relation to its supplier where that supplier is involved in the processing of personal data.
Contracts concluded pursuant to Article 28(4) of the General Data Protection Regulation with a partner, supplier or other entity must govern the conditions for the processing of personal data in the same manner as the conditions set out in the authorisation granted to a beneficiary of support from P JAC under Chapters 7.2.4 and 7.8.6.2 of the Rules for Applicants and Beneficiaries – General Part and Chapter 7.8.6 of the Rules for Applicants and Beneficiaries of Simplified Projects.